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Where and when will the 2017 Children & Nature Network International Conference conference be held?

2017 Children & Nature Network International Conference
Westin Bayshore Hotel
Vancouver, British Columbia, Canada
April 18-21, 2017

  • Welcome Reception: 5:00 – 6:30 pm, Tuesday, April 18, 2017
  • Summit on Nature for an Urban World: Wednesday, April 19, 2017
  • C&NN Conference:  Thursday, April 20 – 12pm, Friday, April 21, 2017

REGISTRATION & TRAVEL


Non-Canadian Citizens

If you are travelling from outside of Canada, it is important to ensure that your passport is valid, and that you have all the appropriate travel documents. If you are a visa-exempt foreign national, you may need to apply for an Electronic Travel Authorization.
As a conference attendee or speaker, you do not need to apply for a Canadian work visa, but you should understand the work visa requirements.

Exceptions include U.S. citizens and travellers with a valid Canadian visa. Canadian citizens, including dual citizens, and Canadian permanent residents cannot apply for an eTA.

Letter of Recognition
The Canadian Border Services Agency has provided a letter of recognition for the conference. Foreign attendees should carry a copy of this letter with them in order to facilitate their entry into Canada.
How do I get to the conference from the airport?

The Westin is located 9.2 miles (14.8 km) from Vancouver International Airport. The approximate cost of a taxi from the airport to the Westin is $30-40 CAD. Travel time is approximately 35 minutes.
Skytrain, the oldest and longest, fully-automated, driverless, rapid-transit system in the world, offers an easy alternative to travel from the airport to the Westin. Skytrain’s Canada Line is a new train service linking Vancouver International Airport (YVR) to downtown. Guests can take the train directly from the airport (YVR Station) to downtown (Waterfront Station). The train ride takes 20 minutes. From the Waterfront SkyTrain Station, guests can either take a taxi (approximately five minutes) or enjoy a picturesque walk along the seawall (10 to 15 minutes).

Detailed information on the easy trip from the airport can be found here.

Is parking available at the Westin?

Parking is available at the Westin for the following rates:
Self Parking: $38 per night CAD (including taxes)
Valet Parking: $42 per night CAD (including taxes)

Where should I stay?
Click here for hotel information.
The Westin Hotel Green Choice Program
We are proud to announce that we have opted in to the Westin’s “Make a Green Choice” program. You can support the program by agreeing to not have your room refreshed/made up each day. This translates to a significant saving on detergents, power and resources. The Green Choice option is for a maximum of 3-days. On 4th day the room would have to be completely made up (unless it is the departure day). The front desk will review the program with you when you check-in to ensure you would like to remain in the program. Since housekeepers would not enter the room to refresh coffee packets, bottled waters, towels, and make beds, the hotel, as a thank you, will issue you a $5.00 CAD voucher each day which can be used at the Starbucks in the hotel.
Cell Phone Service
If you are travelling from outside of Canada, you may want to check with your cell phone provider regarding access and costs related to to calls and data while traveling in Canada.
Internet Access
Guests staying at the Westin will have access to the internet in their hotel room and in the lobby. There will be no internet access in the meeting rooms.
Canadian Currency
If you have not done so before departing for your trip, you may exchange your home currency for Canadian currency at ATMs or Currency Exchange Services at the airport. Please note that taxis and public transportation will only accept Canadian currency.
What is the cost of registration?
The full listing of Summit and Conference registration fees can be found here.
Are discounts available?
  • Early bird rates apply until November 30, 2016.
  • Student Discounts are available for high school, undergraduate and graduate students who are enrolled in full-time program and under the age of 30.
Are scholarships available?
A limited number of registration scholarships will be available. The application process will begin January 19, 2017
Whom do I contact with questions?
Please send questions and comments to conference@childrenandnature.org.
What is the conference refund policy?
We realize plans can change. You may request a full refund of registration fees up to 48 hours after purchase. Should you wish to cancel your registration after the 48-hour grace period, please submit a written cancellation request to conference@childrenandnature.org. Your registration fee will be refunded, less a $75 administrative fee. Regretfully, no refunds will be given after March 1, 2017.
The name on the registration doesn’t match the attendee. Is that OK?
The attendee name, title and organization on the registration form must match the attendee. Please review and update the information for each attendee prior to the event to ensure that they are listed correctly in the attendee directory and that their name tag for the event can be printed in advance.

ADDITIONAL ATTENDEE INFORMATION


Conference Photography
By participating in the conference, you are granting the Children & Nature Network permission to photograph and film you and (if applicable) your presentation and to share photos and video of you and (if applicable) your presentation on our website, social media channels, print collateral and for future conference promotions. Contact Laura Mylan, at laura@childrenandnature.org with questions.
Connecting at the Conference
To optimize your networking opportunities, be sure to add your photo and bio to your profile in Sched. If you have trouble logging into Sched, please email conference@childrenandnature.org
Social Media
We will be sharing conference highlights on C&NN’s social media channels using the hashtag #CNC2017. If you are a social media user, we encourage you to use the hashtag when sharing conference posts. We are also interested in receiving blog submissions for C&NN’s Guest Blog from conference participants willing to share their experience and follow-up with takeaways they applied back at home. If you are interested in blogging for us, email Jenette Restivo at jenette@childrenandnature.org
Certificates of Attendance
Certificates of Attendance, issued by Hamline University Center for Global Environmental Education and the Children & Nature Network, are available to conference attendees and may be helpful in obtaining CEU credits.

ACCESSIBILITY


Will the conference be made accessible to people with disabilities?

Contact conference@childrenandnature.org as soon as possible with any questions or specific accommodation requests. During the conference, information will also be available at the Information Booth at the Westin Bayshore Convention Center. Service animals trained specifically to assist people with disabilities are welcome at all events

The Conference does NOT provide:

  • DEVICES that are personal or individually prescribed, such as wheelchairs, prescription eyeglasses, or hearing aids.
  • SERVICES of a personal nature, such as assistance in eating, toileting or dressing, or the pushing of wheelchairs. Specific circumstances are detailed below.

Questions about the accessible facilities and services offered at the Westin Bayshore Vancouver should be directed to the hotel at (1)(604) 682-3377.

Information about city wide accessibility in Vancouver can be found here.

MEALS


Are meals provided?

Summit registration fee includes breakfast and lunch on Wednesday, 4/19, only.

Summit and Conference registration fee includes five (5) meals:

  • Wednesday, April 19th: Breakfast & Lunch
  • Thursday, April 20th: Breakfast & Lunch
  • Friday, April 21st: Breakfast

ATTIRE


Packing & the Weather

April temperatures in Vancouver are generally on the cooler side, ranging between 41 degrees F and 55 F. Bring your rain gear – jacket, hat, poncho and/or umbrella for a Vancouver April.

Average weather for Vancouver in April

High Temperature : 12°C / 54°F

Low Temperature : 5°C / 41°F

Typical weather: expect lots of rain.

Conference walkshops will take place outside, rain or shine. Please plan for all weather conditions. On walkshop days, put on your walking shoes, bring your rain gear, and come prepared for an outdoor adventure!

Here is a suggested list of items to pack:

  • Lip balm
  • Reusable water bottle
  • Spare battery for some your devices
  • Note book
  • Pen
  • Mints or gum
  • Zip lock (You never know)
  • Spare sweater
  • Snack
  • Your Business cards
  • Somewhere to place other people’s business cards
  • Tissues
  • Small first aid kit. (Bandaids and wipes)
  • Any medications that you may require
  • ID
  • Personal hygienic products.

MORE WAYS TO PARTICIPATE


Can I present a workshop at the 2017 Children & Nature Network International Conference?
You are invited to submit a proposal to share your ideas, expertise or research as a workshop presenter. Deadline for submissions is October 15 at midnight PDT. Click here to view RFP guidelines and application form. Applicants will be notified regarding submissions via e-mail by October 30, 2016.
Can I present a poster on my work?
Information on the poster session will be available on November 15, 2016.
Can I bring resources or materials to share with conference participants?

If you have Resource Materials that other conference participants could benefit from, here are details on sharing your print materials, handouts, flyers and other giveaways.

In the spirit of learning from and inspiring each other, C&NN will provide an information table where grassroots initiatives, family nature clubs, Natural Leaders, community groups, non-profit organizations, governmental agencies, etc. can offer handouts and takeaways to other conference participants.

Here’s how it works:

  • You bring the resource materials with you.*
  • You take home whatever materials are left over.
  • Plan to bring a maximum of 2 different resources to share.
  • Plan on 500 conference attendees when deciding how many giveaways to bring.
  • If you wish to share a resource as DISPLAY ONLY, please make sure it is clearly marked as such. (Since the information table will be serve-yourself, C&NN can not guarantee the display copy will stay on display.)
  • All information should be non-commercial. (If you have a book, film, service or product you would like to share, please refer to the Exhibitor Guidelines.)

*(If you need to have the materials shipped to you, please contact the Westin directly.)

Can I volunteer at the conference?

Yes! Volunteers help us keep the conference fees to a minimum by:

  • Helping with registration
  • Monitoring  sessions
  • Taking tickets at meals and other events
  • Assisting with special events

Volunteer roles are filled on a first come, first served basis.
If you wish to volunteer, please e-mail conference@childrenandnature.org and include “Conference Volunteer ” in the e-mail subject.

We plan to finalize volunteer needs and jobs in early 2017.

SPONSORSHIP


How do I become a sponsor?
Connect with leaders and activists from the children and nature movement by becoming a sponsor today. Visit the Sponsor Page for more information.

EXHIBITING


Where can I sign up to purchase an exhibit booth?
For more information about becoming an exhibitor, please visit our exhibiting information page located here.

PROGRAM SCHEDULE


How can I access the program schedule?
The schedule for the conference is coming soon! Through Sched, you will be able to create your personalized event schedule online. We will email all registered attendees when that is ready.
How can I connect with other conference participants?
Make sure you add your photo, bio, email address and website to your profile in Sched if you want others to be able to connect with you before and after the conference.

QUESTIONS?


Contact Us
Still have questions? Shoot us an e-mail at conference@childrenandnature.org.
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